FAQ

Q: If I submit an abstract do I have to attend the Congress?
A: All accepted abstracts will be scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attends the Congress to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program. 

Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline.

Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline. No abstract changes will be accepted after this date, however, you are welcome to bring a more up to date abstract to the Congress.

Q: I am having trouble logging into the abstract submission system – my username/password is not working

A: Please try one of the following options via the abstract submission page:

In case you are using "Internet Explorer", please try other internet browser e.g. "Google Chrome" or "Mozilla"

When you copy and paste your user name and password please make sure there is no extra space at the beginning or the end of them

In case your password contains the letter "O" please make sure you do not type "0" (Zero) instead the letter "O"

Please note that the username or ID received when registering for the Meeting is different to the abstract submission. Please use the abstract submission username or "create new account"

Q: I created a new account but did not receive my username?

A: Please note that the username is shown in the "Subject line" in the confirmation email received when setting up a new account.

Q:  Where is the Congress taking place?
A: The Congress will take place at Expo Santa Fe Mexico. For more information on the venue please visit the General Information page.

Q: How do I get from the airport to the Congress Venue?
A: For updated and detailed information on public transportation please visit the official Airport website.

Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: The official website of Mexico City includes up-to-date tourist information including public transport information and maps. Please visit Mexico's official tourist information website for more information.

Q: How can I find out information about hotels and their rates for this Congress?

A: Kenes International is offering Congress participants specially reduced rates for various hotels around the Congress venue. Information, pictures, location and rates are available on the Accommodation page.

Q: How can I book my room and should I pay in advance? 
A: In order to book a room, please click here to book online. Please note that full payment is required before arriving at the hotel.

Q: Will I receive a hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.

Q: Can I book a hotel room without registering for the Congress?
A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the Accommodation page. If you need further assistance, please contact the Hotel Accommodation Department.

Q: How can I book rooms for a group?

A: For group booking (10 rooms and more) please fill in the Group Bookings form available on the Accommodation page or contact the Hotel Accommodation Department. Different payment and cancellation conditions apply.

Q:  Can I cancel my hotel booking?
A:  Cancellation deadlines apply for each particular booking request and depend, among other factors, on the service type, the travel supplier, dates of travel etc. For more information, please visit the Terms and Conditions page.

Q: How do I apply for a visa?
A: Some WCP 2018 participants may require Visas in order to enter Mexico. Please check with your local Mexican Consulate or Embassy.

Q: Where can I get an invitation letter so that I can apply for a visa?
A: Invitation letters for visa purposes are available only to registered participants. The option to issue an invitation letter is available within the registration process. At the end of the registration process, you will be able to generate an invitation letter, and you will also receive a confirmation email with a link to the invitation letter.

Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them. 

Q: How do I register for the Congress?
A: In order to register for the Congress, please click here.

Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here.

Q: Can I receive an invoice under the sponsoring Company/ Hospital's name? 
A: Yes. During the registration process, you are required to insert Invoice Details, this information will appear on the invoice you receive by email when completing the registration process.

Q: Can I register for the Congress without paying?
A: Yes, but your registration will be confirmed only when full payment is received.

Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.

Q: Can I register onsite?
A: Yes. Onsite registration is available during the Congress days. Onsite fees will apply.

Q: What do my registration fees include?
A: For full detailed entitlements, please check the Registration page.

Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.

Q: How can I claim my CME-CPD credits after the conference?

A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure. The process will take 5-10 minutes. We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings.


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